When to start?
Ideally, during the pre-opening phase of a new build hotel. Your plant and equipment are being commissioned 6 months from opening, so building your asset register from this time is ideal. You are capturing purchasing information, supplier, documentation and expected life from the start.
This is why we give our software to new hotels for free for the first 6 months!
Recording all assets from day 1 maximizes the key benefits of asset lifecycle and capital replacement planning.
For operating hotels and re-brands, we provide a detailed ‘asset import’ spreadsheet to quickly set up your new asset register.
Why have a comprehensive Asset Register?
The advantages of a comprehensive Asset Register are…
- Easily find all assets via location, QR code or barcode
- Accurate asset lists lower insurance premiums
- Asset documentation quickly available
- Data is protected, available on-line 24×7 and never lost or destroyed
- Capital replacement planning reports
- Alerted to key expiry dates
- Reduces risk and manages compliance
- New staff can reference everything easily from their first day
How to start?
When you are ready to get started, follow these 8 steps to success!
- Structure the asset register based on a location hierarchy such as building, floor, room/area. Everyone must know the asset location This also helps with reporting.
- Physically tag assets with QR codes and a unique asset code, to easily identify each asset
- Catalog every asset in every location, this process may include asset condition, expected life, purchase and warranty, supplier documentation and other classifications
- Perform an asset audit to verify and cross-check collected data for accuracy and completeness
- Setup a maintenance program tailored to your hotel including contractors, and spare part requirements. Sidekick has pre-programmed maintenance schedules in a library to speed up this work, and manage it ongoing.
- Update your operating policies; new assets will be added to the register after purchase, and assets disposed of need to be updated.
- Create reports for management and owners demonstrating your commitment to improving hotel operations, protecting the owner’s investments and increasing guest satisfaction all the time reducing operational expenses and extending asset lifespan.
- Contact Q2 for a quote on using Sidekick to manage your assets, maintenance and Engineering team.
